FOUNDERS FORUM EVENTS LLP
Founders Forum is a global network bringing together the best, brightest and most inspirational digital entrepreneurs, corporate CEOs and senior investors who engage in open debate, brainstorming, discussion and problem solving at our invite-only forums across the world.
Founders Forum respects your privacy and is committed to protecting your personal information. We ask that you read this privacy notice carefully as it contains important information on who we are, how and why we collect, store, use and share personal information through your use of this website or in relation to services that we provide, your rights in relation to your personal information and on how to contact us and supervisory authorities in the event you have a complaint.
Our website and services are not intended for children, and we do not knowingly collect data relating to children.
It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal information about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.
WHO WE ARE
Founders Forum Events LLP (‘Founders Forum’) collects, uses and is responsible for certain personal information about you. When we do so we are responsible as ‘data controller’ of that personal information.
If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact our team at firstname.lastname@example.org.
Any references to the ‘Founders Forum Group’ in this privacy notice shall include:
- subsidiaries of Founders Forum (as defined in section 1159 of the UK Companies Act 2006),
- current and future portfolio companies (i.e. where we own less than 50% of the company), and
- our associated companies, firstminute Capital and Founders Factory.
We use various terms throughout this privacy notice and some of these are explained below to help you when you read it:
“Clients” means any of our clients (including the individuals working for our clients) to whom we provide services. Clients also include prospective clients, such as contacts who we have communicated with but have not yet engaged us to provide services.
“Gala” means the Founders Forum London 2023 seated gala dinner taking place on 13 June 2023.
“Partners” means partner organisations, like British Airways or Amadeus in respect of the Gala (including the individuals working for such organisations) or individuals who provide financial sponsorship for an event or with whom we partner in relation to specific programmes or initiatives, including Male Champions of Change and Inspiring Fifty (“Programmes”).
“Programme Participants” means those individuals who participate in Programmes which are delivered in partnership with Founders Forum or its divisions.
“Sponsors” means those organisations providing core financial support to Founders Forum or its divisions.
“Suppliers” means those external vendors and suppliers that provide services to Founders Forum and its divisions.
“Personal information”, or “personal data”, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
THE DATA WE COLLECT ABOUT YOU
In relation to the Gala, we may collect, use, store and transfer different kinds of personal information about you which we have grouped together follows:
- Identity Data includes first name, last name, title nationality, gender, job title, company, headshot photo and biography.
- Contact Data includes business address, address, telephone numbers and professional and/or social network profile details.
- Financial Data includes bank details so that we can pay for the services you provide (if this is part of the contractual arrangements between us).
- Technical Data includes internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
- Usage Data includes information about how you use our website.
- Marketing and Communications Data includes your preferences in receiving marketing or other communications from us.
- Special Categories of Personal Data includes measurable human biological and behavioural characteristics, which consists of biometric data that is used for identification, or also includes details of any food allergies and/or dietary requirements or special access requirements.
We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal information but is not considered personal information in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate data about attendance at our Gala and disclose the results of such Aggregated Data (which is not personally identifiable) to our sponsors, partners, service providers, group companies and/or other third parties for marketing or promotional purposes.
HOW WE COLLECT YOUR PERSONAL INFORMATION
PERSONAL INFORMATION YOU GIVE TO US DIRECTLY
We collect personal information from you when you enquire about, or request a service directly from us or where we engage you to provide services to us. This includes where you:
- Provide your consent to the collection and transfer of your personal information, in relation to the Gala;
- Register to attend an event, workshop or other programme hosted by Founders Forum;
- Interact with us at a conference or event;
- Request a newsletter;
- Contact us directly via email or telephone, or using the contact forms on our websites at https://ff.co.
In relation to the Gala, you will have the option to download our “Events App” to help you navigate the event, communicate with other guests and plan your schedule. The Events App may request additional personal information to register you in the app and provide you with a personalised experienced. The Events App may also collect further information about your attendance and engagement during the Gala itself which helps us to learn more about your experience and consider how we can improve our events in future.
WHEN YOU VISIT OUR WEBSITES
FROM OUR NETWORK OF FOUNDERS FORUM GROUP COMPANIES, OTHER ORGANISATIONS OR PUBLICLY AVAILABLE SOURCES
Our Gala is invite-only and we are committed to connecting the highest calibre of guests and curating the mix of people in the room to ensure that we can bring together the right people. This means that we sometimes need to look outside our existing network (which includes previous event attendees and invitees) to the wider Founders Forum Group and partner organisations for suggestions of, and introductions to, contacts who might benefit from our events and services. We may also research publicly available sources (e.g. LinkedIn and other professional networking sites) to identify business contacts who are likely to be interested in our events and services. We will collect limited Identity and Contact Data for this purpose and use this information to contact you with an invitation to an event or to discuss speaking engagements. We may also use this information to contact you about potential sponsorship or partnership opportunities. Where we contact you, we will provide a simple way for you to object to us contacting you further.
HOW WE USE YOUR PERSONAL INFORMATION
In relation to the Gala, we will use your personal information in the following circumstances:
- Where we need to perform the contract we are about to enter into or have entered into with you. For example, registering you for the Gala.
- Where you have actively agreed or opted in (especially in relation to the use of your Special Categories of Personal Data). Where you have consented, we will always tell you how you can withdraw your consent at any time.
- Where we need to comply with a legal or regulatory obligation.
- Where it is necessary for our legitimate business interests (or those of a third party your interests and fundamental rights do not override those interests.
PURPOSES FOR WHICH WE WILL USE YOUR PERSONAL INFORMATION
We have set out below a description of all the ways we plan to use your personal information in relation to the Gala, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate. We may process your personal information for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us at email@example.com if you need any further details about the specific legal ground we are relying on.
|Purpose/Activity||Type of data||Lawful basis for processing including basis of legitimate interest|
|Sending you information that we think you may find interesting (such as market research, reports, events and general information about relevant industry sectors), in accordance with your marketing preferences||Identity
Marketing and Communications
|PARTNERS, SPONSORS AND SUPPLIERS|
|Storing (and updating where necessary) your contact details on our database so that we can contact you in relation to our agreements||Identity
|Performance of a contract with you (to obtain services)|
|EVENTS (the Gala)|
|Fulfilling your request to register for the Gala.||Identity
Special Categories of Personal Data
|Performance of a contract with you (to register for an event)
Consent (to process details about dietary/food allergy requirements and/or special access requirements)
|Sending you specific communications about the Gala which you have expressed an interest in or registered for. This might include:
⦁ sending reminders where you have accepted an invite for an event but have not completed the registration process;
⦁ sending reminders where you have only partially completed the registration process;
⦁ Providing service and support, dealing with any enquiries or notifying you of any changes relating to your attendance at the Gala.
|Performance of a contract (to fulfil your request to register for an event)
Legitimate Interests (to facilitate the event registration process and management of the event)
|Considering who to invite to the Gala and curating guest lists.||Identity
|Legitimate Interests (event planning, business development and marketing)|
|Inviting you to the Gala (where you have not attended one of our Galas before) – i.e. obtaining your contact details through publicly available sources or via the wider Founders Forum Group network.||Identity
Marketing and Communications
|Legitimate Interests (marketing and business development)|
|To keep in contact with you about other Founders Forum events or services (including those relating to the wider Founders Forum Group) that we believe may interest you.||Identity
Marketing and Communications
|Legitimate Interests (marketing)|
|Collecting feedback and evaluation from guests about your participation in the Gala as a speaker, exhibitor or panellist.||Identity||Legitimate Interests (event planning)|
|Printing guest badges.||Identity||Legitimate Interests (event administration and security)|
|Taking photographs and video footage at events for use in post-event publicity, including on our social media accounts and website||Identity||Legitimate Interests (promotion and publicity)|
|Sharing personal information and Special Categories of Personal Data with venues and other suppliers to:
⦁ use each attendee’s biometric data (Special Categories of Personal Data) to verify their identity and allocate their table number at the Gala;
· Inform the venue and caterers of any dietary or special access requirements;
⦁ Provide the venue with the guest list for health and safety and security purposes;
⦁ Facilitate guest travel and accommodation, where relevant;
⦁ Facilitate requirements for tech providers exhibiting at events.
|Consent (to share biometric data, dietary and special access requirements)
Legitimate Interests (event administration and security)
|Sharing limited personal information (i.e. name, company and job title only) with event partners before the event, where events are sponsored or co-branded. This helps to ensure that any content on the day is tailored specifically to the audience attending.||Identity||Legitimate Interests (business development, event planning and sponsor engagement)|
|Carrying out aggregated and anonymised research about general engagement with our events to help us plan for future events and to disclose results to our sponsors, partners, service providers, the Founders Forum Group and/or other third parties for marketing or promotional purposes.||Aggregated||No legal basis required because this is not personal information|
|Responding to your enquiries about our products and services||Identity
|Performance of a contract (to fulfil a product or service that you have requested)|
|Administering and protecting our websites (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data).||Technical||Legitimate Interests (network security)|
|Delivering relevant website content to you and measuring or understanding the effectiveness of the content we serve to you.||Technical
|Legitimate interests (to study how individuals use our website and content, to develop them, to grow our business and to inform our marketing strategy)|
|Using data analytics to improve our website, content, marketing, user experience.||Technical
|Legitimate Interests (to keep our website updated and relevant, to develop our business and to inform our marketing strategy)|
As set out above, we may use your Identity and Contact Data to send you marketing communications (e.g. about future Founders Forum events or those hosted by the wider Founders Forum Group that we think you might be interested in) if you have requested information from us or provided us with your details when you registered for an event and, in each case, you have not opted out of receiving that marketing.
We will get your express opt-in consent before we share your personal information with any company outside the Founders Forum Group for marketing purposes.
You can ask us to stop sending you marketing messages at any time by following the opt-out links in any marketing message sent to you or by contacting us at firstname.lastname@example.org at any time.
Where you opt out of receiving these marketing messages, this will not apply to personal information provided to us as a result of other interactions via the website or during the event registration process.
WHAT HAPPENS IF YOU FAIL TO PROVIDE INFORMATION
You can still visit our website and learn more about Founders Forum without giving us your personal information. However, where you have indicated that you would like to attend the Gala or submitted an enquiry via the website, we will need your Identity and Contact Data to complete your registration and administer and respond to your queries. We also need certain personal information to provide services or administer our business relationship with you.
In relation to the collection and transfer of biometric data at the gala, we will ask for your express opt-in consent before the sharing of your personal information.
CHANGE OF PURPOSE
We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.
If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
WHO WE SHARE YOUR PERSONAL INFORMATION WITH
We may share limited personal information with event sponsors, partners and venues in connection with Founders Forum-hosted or co-sponsored events, as described above.
We also use a number of service providers (our Suppliers) to perform functions on our behalf and help us in providing our services, such as cloud-based software and hosting suppliers, CRM software providers and web analytics providers.
We may share personal information with other companies in the Founders Forum Group where they host or curate events in partnership with us, for example.
We may also share personal information with third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal information in the same way as set out in this privacy notice.
We may also be required to share some personal information as required to comply with the law.
We require all third parties to respect the security of your personal information and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal information for their own purposes and only permit them to process your personal information for specified purposes and in accordance with our instructions.
TRANSFERS OF YOUR PERSONAL INFORMATION OUTSIDE THE EEA
The information that we collect from you may be transferred to and stored at a destination outside the European Economic Area (EEA). For example, some of the Suppliers we use are based in the US and this would involve a transfer of your personal information to the US. It may also be processed by staff operating outside the EEA who work for us or for one of our Suppliers – e.g. where we host an event outside the EEA.
Whenever we transfer your information outside the EEA, we ensure a similar degree of protection is afforded to it by ensuring appropriate safeguards are implemented. Please contact us if you want further information about the specific mechanism used by us when transferring your personal information outside the EEA.
Under certain circumstances, by law you have the right to:
- request access to your personal information and to certain other supplementary information that this privacy notice is already designed to address;
- require us to correct any mistakes in your information which we hold;
- require the erasure of personal information concerning you in certain situations;
- receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations;
- object at any time to processing of personal information concerning you for direct marketing;
- object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you;
- object in certain other situations to our continued processing of your personal information;
- otherwise restrict our processing of your personal information in certain circumstances;
- withdraw your consent to our processing of your personal information, where we have collected and processed your personal information with your consent. Please note, however, that where you withdraw your consent this may limit our ability to provide services.
If you would like to exercise any of those rights, please email our COO at email@example.com and let us have enough information to identify you. We may need to request specific information from you to help us confirm your identity. This is a security measure to ensure that personal information is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
KEEPING YOUR PERSONAL INFORMATION SECURE
We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
HOW LONG WILL YOU USE MY PERSONAL INFORMATION FOR?
We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. In relation to the Gala itself, your biometric data will only be stored until the date of the Gala itself, and duly deleted thereafter.
To determine the appropriate retention period for personal information, we consider the amount, nature, and sensitivity of the personal information, the potential risk of harm from unauthorised use or disclosure of your personal information, the purposes for which we process your personal information and whether we can achieve those purposes through other means, and the applicable legal requirements.
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
HOW TO COMPLAIN
We hope that we can resolve any query or concern you raise about our use of your personal information.
You also have the right to lodge a complaint with your supervisory authority in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner’s Office who may be contacted at https://ico.org.uk/concerns/.
CHANGES TO THE PRIVACY NOTICE AND YOUR DUTY TO INFORM US OF CHANGES
This version was last updated on 6 June 2023. We may change this privacy notice from time to time, when we do we will inform you by updating this section.
5 April 2020 – updated to remove the inclusion of accelerateHER.
30 January 2019 – updated to explain that accelerateHER’s activities are covered by this privacy notice.
25 March 2019 – updated to explain how we process personal information relating to Clients, Partners, Programme Participants, Sponsors and Suppliers.
6 June 2023 – updating this information to align to the Gala.
It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your relationship with us.
FOUNDERS FORUM EVENTS LLP
WHO WE ARE
This website is operated by Founders Forum Events LLP (“Founders Forum”). This cookie notice relates to your use of our website at https://ff.co (“Website”).
WHAT ARE COOKIES?
A cookie is a small text file which is placed onto your device (e.g. computer, smartphone or other electronic device) when you use our Website. A cookie file is stored in your web browser and allows us or a third-party to recognise you and remember things like your personalised details or user preferences. They also help us learn more about how you use and access our Website so that we can make improvements and update features.
Cookies can be “persistent” or “session” cookies. Persistent cookies remain on your device when you go offline, while session cookies are deleted as soon as you close your web browser.
For further information on cookies generally visit www.aboutcookies.org or www.allaboutcookies.org.
TYPES OF COOKIES
The cookies we place on your device fall into the following category:
- Performance cookies—these cookies collect information about how you use our Website, e.g. which pages you go to most often. These cookies do not collect personally identifiable information about you. All information collected by these cookies is aggregated and anonymous, and is only used to improve how our Website works.
The cookies we use
The below provides more information about the cookies we use and why:
The cookies we use
_ga (2 years)
_gid (24 hours)
_gat (1 minute)
What they do:
Google Analytics – This is a web analytics service provided by Google Inc which uses persistent cookies to show us how visitors found and explored our site, and how we can enhance their experience. It provides us with information about the behaviour of our visitors (e.g. how long they stayed on the site, the average number of pages viewed) and also tells us how many visitors we have had.
HOW TO TURN OFF COOKIES
If you do not want to accept cookies, you can change your browser settings so that cookies are not accepted. You can learn more about how to block cookies by visiting http://www.allaboutcookies.org/. Please note that if you block cookies completely, many websites will not work properly and some functionality on these websites will not work at all.
It is possible to opt out of having your browsing activity recorded by Google Analytics by clicking on the following link. This will take you to Google’s website and generate a ‘no thanks’ cookie which will stop any further cookies being set by Google Analytics.
Google Analytics Opt-out – https://tools.google.com/dlpage/gaoptout/
HOW TO CONTACT US
Please contact our team at firstname.lastname@example.org if you have any questions about this cookie notice or the information we hold about you.
CHANGES TO THIS COOKIE NOTICE
This version was last updated on 8 June 2023. We may change this privacy notice from time to time, when we do we will inform you by updating this section.