PRIVACY POLICY

FOUNDERS FORUM EVENTS LLP

INTRODUCTION

This privacy policy (“Privacy Policy”) has been implemented on behalf of Founders Forum Events LLP of 180 Strand, 2 Arundel Street, London, United Kingdom, WC2R 3DA (collectively referred to as “Founders Forum” “we“, “us” or “our” in this Privacy Policy).

Founders Forum is a global network bringing together the best, brightest and most inspirational digital entrepreneurs, corporate CEOs and senior investors who engage in open debate, brainstorming, discussion and problem solving at our invite-only forums across the world.

When you visit our website, attend an event with us or interact with us in any way, you trust us with your personal information. Founders Forum respects your privacy and is committed to protecting your personal information. We ask that you read this Privacy Policy in full as it contains important information on who we are; how and why we collect store, use and share personal information through your use of this website, in relation to the events you attend with us or the services that we provide; your rights in relation to your personal information; how the law protects you; and how to contact us or a supervisory authority in the event you have a complaint.

Please note, our website and services are not intended for children, and we do not knowingly collect data relating to children.

It is important that you read this Privacy Policy together with any fair processing notice or other policies we may provide on specific occasions when we are collecting or processing personal information about you so that you are fully aware of how and why we are using your data. This Privacy Policy supplements the other notices and is not intended to override them.

Any references to the
“Founders Forum Group” in this Privacy Policy shall include:

  • subsidiaries of Founders Forum (as defined in section 1159 of the UK Companies Act 2006);
  • current and future portfolio companies (i.e. where we own less than 50% of the company); and
  • the companies listed at the end of this Privacy Policy.

THE DATA WE COLLECT ABOUT YOU

Personal data, or personal information, means any information about an individual from which that person can be directly or indirectly identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

 

Identity Data  This includes first name, last name, gender, title, job title, shoe and clothing size, biographies and headshots, social/professional media profiles such as LinkedIn.
Contact Data This includes phone number, email address, personal address, business address, country.
Financial Data  This includes bank details, billing name and billing address.
Technical and Usage Data  This includes any tracking functionality uses, location, internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, mobile operating system and platform, and other technology on the devices you use to access our website.
Usage Data  This includes information about how you use our website and services.
Marketing and Communications Data This includes your preferences in receiving marketing from us and our third parties and your communication preferences.
Recruitment Data We may also process personal data when you register for or apply for jobs either through third party recruitment agencies or portals or via our website. In that case, the personal data that we may process may include information that you provide, such as your name, mailing address, e-mail address, telephone number, fax number, and background information required to apply for a job. You will receive a privacy notice upon receipt of your application to Founders Forum setting out further details of how your personal data may be used.
Special Categories of Data This includes ethnicity, dietary requirements, special access requirements and measurable human biological and behavioural characteristics, which consist of biometric data that is used for identification.
Other Data Any other data you voluntarily share with us.

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal information but is not considered personal information in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate data about attendance at an event and disclose the results of such Aggregated Data (which is not personally identifiable) to our sponsors, partners, service providers, group companies and/or other third parties for marketing or promotional purposes.

HOW WE COLLECT YOUR PERSONAL INFORMATION

Personal information you give to us directly

Most of the personal data we process about you is provided to us directly by you for one of the following reasons:

  • when you contact us on our website;
  • when you complete a registration form on our website;
  • when you register for a newsletter;
  • when you register for one of our webinars;
  • when you register for one of our events workshops or other programmes hosted by Founders Forum;
  • when you attend a meeting or video conference, event or webinar that we host or attend;
  • when you contact us via social media sites such as LinkedIn;
  • when you phone us;
  • when you provide us with your details at an event; and
  • when you provide us with details in order to set up a contract for the provision of services; and
  • when you provide us with user details in order to set up user accounts to provide our services.

At some of our events we provide our guests with the opportunity to download our “Events App”, this app helps you navigate the event, communicate with other guests and plan your schedule while attending. The Events App may request additional personal information from you to register you in the app and provide you with a personalised experienced. The Events App may also collect further information about your attendance and engagement during the event itself which helps us to learn more about your experience and consider how we can improve our events in future. 

When you visit our websites

When you visit our websites, we may automatically collect Technical and Usage Data through our and our technology partners’ use of cookies and similar technologies. For more information about this, please see our Cookie Notice.

We may also receive personal data indirectly, from the following sources:

  • from our network of Founders Forum group companies, as detailed below; 
  • from our third-party lead generation providers in order for us to send marketing material to individuals: (i) that have consented to their details being shared with us and to receive marketing material; or (ii) where we have a legitimate interest in sending you our marketing material and our legitimate interest does not override your data protection interests or your fundamental rights and freedoms; 
  • from our third party partners in order for us to send marketing material to individuals: (i) that have consented to their details being shared with us and to receive marketing material, or (ii) where we have a legitimate interest in sending you our marketing material and our legitimate interest does not override your data protection interests or your fundamental rights and freedoms; and
  • publicly available sources (e.g. LinkedIn and other professional networking sites) to identify business contacts who are likely to be interested in our events and services.

We take reasonable measures to ensure that when we receive personal data indirectly: (i) the third party providing your personal data has the necessary lawful basis to share your personal data with us; and (ii) we use any such data in compliance with terms and conditions set out by the third party providing it to us.

WHY DO WE HAVE YOUR PERSONAL INFORMATION

We use your personal data in order to, where applicable:

  • respond to any questions or requests;
  • communicate with you and provide any further information about our events and services;
  • maintain a business relationship with you, particularly where you attend an event we have hosted;
  • maintain a business relationship with you, particularly where you sponsor or partner with us at an event we have hosted;
  • maintain a business relationship with you, particularly where you supply services to us;
  • undertake our contractual obligations to you;
  • provide our services to you;
  • manage any complaints or claims relating to services you provide to us, or our services we provide to you;
  • include you in webinars;
  • subject to applicable law and your marketing preferences, undertake direct marketing, advertising and public relations activities, in connection with Founders Forum’s business activities, our events and our services (including to make recommendations about our events, services, newsletters and webinars), and to inform you about developments within the Founders Forum Group;
  • where necessary, comply with laws and regulations, under judicial authorisation, or to exercise or defend the legal rights of the Founders Forum group; and
  • help us conduct our business more effectively and efficiently, or improve our events and services.

In all circumstances we only use your personal data for the purpose it was collected unless we reasonably believe that we need to use such personal data for another, related purpose, and it is legally possible to do so. If we need to use your personal data for any other purpose we will notify you and let you know the lawful basis on which we propose to rely.

LAWFUL BASIS FOR PROCESSING YOUR PERSONAL DATA

Under the General Data Protection Regulation 2018 (“GDPR”), the lawful bases that we normally rely on for processing your personal data, detailed above, are:

  • Consent. You are able to withdraw your consent at any time. You can do this by contacting us at privacy@ff.co.
  • Contractual Obligation. Where processing is necessary for the performance of our contractual obligations to you.
  • Legitimate Interest. Where we have a legitimate interest in processing your personal data, if this is the case we will inform you of what our legitimate interest is at the time of collecting your personal data.

We may need to process your personal data in order to comply with applicable laws, in these circumstances we have a legal obligation to process your data, but we will inform you if this is the case.

In the event you provide us with any Special Category Data (as defined by GDPR) the lawful basis for processing is determined by the category of personal data being processed. In the event this relates to the Special Category Data detailed above, we rely on your consent to process such personal data.

Where we undertake direct marketing, all of our direct marketing campaigns are conducted in accordance with applicable law; we only do so with your consent and/or where we have a legitimate interest to do so, but in any event, you have the option to opt out of any direct marketing at any time by clicking the unsubscribe link in our marketing material or by emailing privacy@ff.co. Founder Forum has performed a legitimate interests assessment in respect of its direct marketing activities to former, existing, and prospective clients. In summary,  Founders Forum has a legitimate interest to market its services to existing clients as they already receive services directly from us and may benefit from other services that we provide. Former clients may be likely to engage with us again for our services after receiving marketing materials as they become aware of the additional benefits that other services could bring them. In addition, Founders Forum has a legitimate interest in marketing its services to prospective customers to promote brand awareness.

To the extent that Founders Forum records any video conferences/calls/meetings of your voice or image (biometric data), we will only do so with your explicit consent before such recordings are made. In relation to the collection and transfer of biometric data at a, any of our events, we will ask for your express opt-in consent before we share your personal information.

We have set out below a description of all the ways we plan to use your personal information in relation to the Gala, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate. We may process your personal information for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us at privacy@ff.co if you need any further details about the specific legal ground we are relying on.

WHAT HAPPENS IF YOU FAIL TO PROVIDE INFORMATION

You can still visit our website and learn more about Founders Forum without giving us your personal information. However, where you have indicated that you would like to attend an event or submitted an enquiry via the website, we will need your Identity and Contact Data to complete your registration and administer and respond to your queries. We also need certain personal information to provide services or administer our business relationship with you. Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you.

COOKIES

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of our websites may become inaccessible or not function properly. For more information about the cookies we use, please see our Cookie Notice.

CHANGE OF PURPOSE

We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.

If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal information without your knowledge or consent, in compliance with this Privacy Policy, where this is required or permitted by law.

WHO WE SHARE YOUR PERSONAL INFORMATION WITH

We only share your personal data if it is necessary to do so in order to provide our services to you, organise for you to attend one of our events or enhance our relationship with you. Whenever we share your personal data with a third party provider we ensure that this is done so in accordance with applicable data protection laws by implementing appropriate measures to maintain the security and confidentiality of your personal data, and to ensure that your personal data is used in accordance with this Privacy Policy. We may share your personal data with the following categories of recipients:

  • the Founders Forum Group, for details on the locations please see below;
  • third-party service providers that: (i) provide hosting services;  (ii) provide data processing services; or (iii) process personal data for other purposes detailed in this Privacy Policy. These include but are not limited to:
    • IT service providers, for example Office 365 and GSuite;
    • professional advisors, for example insurers, lawyers and other applicable professional bodies;
    • analytics and search engine providers that assist us, for the legitimate interest of improvement and optimisation of our products and services;
    • CRM service providers, for example Salesforce; 
    • event support providers, for example VenueIQ;
    • marketing service providers;
    • to any law enforcement body, regulatory, government agency, court or other third party where we believe disclosure is necessary, for example to exercise, establish or defend our legal rights, or we are compelled to disclose such personal data to comply with the law;
    • to a potential purchaser (and its agents and advisors) in connection with a proposed merger or acquisition of any part or all of our business, provided that the purchaser may not use your personal data for any purpose other than for the purposes detailed in this Privacy Policy; or
    • to any other person you have consented to us to share personal data with.

In all circumstances that we share personal data with a third party we only do so to the extent that it is required for them to provide their services to us. At all times your personal data must be processed in accordance with (i) this Privacy Policy; and (ii) any additional data protection terms, incorporated into the agreement that we have with them, which are no less stringent than the protection afforded by this Privacy Policy.

TRANSFERS OF YOUR PERSONAL INFORMATION OUTSIDE THE EEA

In order to provide our services to you or arrange for you to attend one of our events, it may be necessary to transfer your personal data to a country that is different to the country in which we collected your personal data, and such country may not apply the same level of data protection.

As we operate on a global scale we may transfer personal information to our third party services providers or other companies connected with the organisation of our global events. Founders Forum performs transfer impact assessments (each a “TIA”) in respect of the transfer of personal data outside the European Economic Area to “third countries”. In this context, “third countries” are countries that the EU has not issued recognition of a country’s adequacy of its data protection laws to ensure that a data subject gains a similar level of protection that a person would receive under GDPR. The purpose of a TIA is to evaluate whether the legislation in the third country might prevent the non-EU Data importer of personal data from complying with GDPR requirements – especially regarding potential data access rights of intelligence agencies. A TIA requires a diligent assessment of all circumstances of the transfer in question, the laws and practices of the third country of destination and any relevant contractual, technical or organisational safeguards put in place.

HOW LONG WILL YOU USE MY PERSONAL INFORMATION FOR?

We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. In relation to an event, your biometric data will only be stored until the date of the event and will be deleted thereafter.

To determine the appropriate retention period for personal information, we consider the amount, nature, and sensitivity of the personal information, the potential risk of harm from unauthorised use or disclosure of your personal information, the purposes for which we process your personal information and whether we can achieve those purposes through other means, and the applicable legal requirements.

KEEPING YOUR PERSONAL INFORMATION SECURE

We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

YOUR RIGHTS

When you engage with us or attend one of our events, you trust us with certain personal data. We understand that it is essential we work hard to protect your personal data and provide you with the access you need to feel in control of your personal data you provide to us.

In accordance with the applicable data protection laws in the European Union, you have the following rights with respect to your personal data, depending on the circumstances:

  • right of access to your personal information;
  • right to rectification where you think the personal information we hold is inaccurate or incomplete;
  • right to erasure of your personal information in certain situations;
  • right to portability where you can receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations;
  • right to object at any time to the processing of personal information in certain circumstances;
  • otherwise restrict our processing of your personal information in certain circumstances;
  • right to complain to a supervisory authority. We will use our best efforts to address and settle any requests or complaints brought to our attention. In addition, you have the right to approach the competent data protection authority with requests or complaints. 

You are not required to pay any charge for exercising your rights. If you do make a request, we will respond to you within one month. Please contact us by email at privacy@ff.co.

THIRD-PARTY LINKS

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

UPDATES TO THIS PRIVACY POLICY

This Privacy Policy is current as of the date set forth below. Changes to this Privacy Policy will be posted on this website, along with information on any material changes. We reserve the right to update or modify this Privacy Policy at any time and without prior notice. Any modifications will apply only to the personal data we collect after the posting of the Privacy Policy. If we make material changes to how we collect, use and disclose the personal data we have previously collected about you, we will endeavour to provide you prior notice, such as by emailing you or posting prominent notice through on our website, and where required by applicable law provide you with the opportunity to opt out.

OUR CONTACT DETAILS

If you are unable to access this Privacy Policy due to a disability or any physical or mental impairment, please contact us and we will arrange to supply you with the information you need in an alternative format that you can access.

Name: Founders Forum Events LLP
Address: 180 Strand, 2 Arundel Street, London, WC2R 3DA
Addressee: Head of Strategy and Operations
Email: privacy@ff.co

HOW TO COMPLAIN

If you have any concerns about our use of your personal data, you can make a complaint to us by email at privacy@ff.co or at:

For the attention of: Head of Strategy and Operations 

Founders Forum Events LLP

180 Strand

2 Arundel Street

London

WC2R 3DA

You can also complain to the ICO if you are unhappy with how we have used your personal data.

The ICO’s address:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

FOUNDERS FORUM GROUP COMPANIES

Founders Forum LLP, a company incorporated in the United Kingdom with address at 6th Floor 180 Strand, 2 Arundel Street, London, United Kingdom, WC2R 3DA.

Founders Forum Events LLP, a company incorporated in United Kingdom, with address at 6th floor 180 Strand, 2 Arundel Street, London, United Kingdom, WC2R 3DA.

Founders Keepers LLP,  a company incorporated in United Kingdom, with address at Treviot House, 186-192 High Road, Ilford, Essex, United Kingdom, IG1 1LR.

Founders Law Limited, a company incorporated in the United Kingdom, with address at Hamilton House, 1 Temple Avenue, London, EC4Y 0HA.

The Clerkenwell Brothers Limited (t/a Founders Makers) , a company incorporated in the United Kingdom, with address at 6th Floor 180 Strand, 2 Arundel Street, London, United Kingdom, WC2R 3DA.

Founders Factory Limited, a company incorporate in the United Kingdom, with address at 6th Floor 180 Strand, 2 Arundel Street, London, United Kingdom, WC2R 3DA.

First Minute Capital, a company incorporated in the United Kingdom, with address at 6th Floor 180 Strand, 2 Arundel Street, London, United Kingdom, WC2R 3DA.

The Centre for Entrepreneurs Ltd, a company incorporated in the United Kingdom , with address at Kemp House, 152-160 City Road, LONDON, EC1V 2NX.

Founders Pledge Limited, a company incorporated in the United Kingdom, with address at 6th Floor 180 Strand, 2 Arundel Street, London, United Kingdom, WC2R 3DA.

Informa Tech Founders Limited, a company incorporated in the United Kingdom, with address at 240 Blackfriars, London, SE1 0UL.

Intros. At Limited (t/a Grip), a company incorporated in the United Kingdom, with address at Treviot House, 186-192 High Road, Ilford, Essex, England, IG1 1LR.

01 Founders Limited, a company incorporated in the United Kingdom, with address at 6th Floor 180 Strand, 2 Arundel Street, London, United Kingdom, WC2R 3DA.

Tech Nation LTD, a company incorporated in the United Kingdom, with address at 71-75 Shelton Street, Covent Garden, London, United Kingdom, WC2H 9JQ.

 

FOUNDERS FORUM EVENTS LLP

COOKIE NOTICE

We ask that you read this cookie notice carefully as it contains important information on who we are and our use of cookies or similar technologies on our Website. This policy should be read together with our Privacy Notice which sets out how and why we collect, store, use and share personal information through your use of this website or in relation to services that we provide, your rights in relation to your personal information and on how to contact us and supervisory authorities in the event you have a complaint.

WHO WE ARE

This website is operated by Founders Forum Events LLP (“Founders Forum”). This cookie notice relates to your use of our website at https://ff.co (“Website”).

Throughout our Website we may include links to third-party websites, plug-ins and applications. These other third party websites may also use cookies or similar technologies in accordance with their own separate cookie polices. For privacy information relating to these other third party websites, please consult their cookie policies as appropriate.

WHAT ARE COOKIES?

A cookie is a small text file which is placed onto your device (e.g. computer, smartphone or other electronic device) when you use our Website. A cookie file is stored in your web browser and allows us or a third-party to recognise you and remember things like your personalised details or user preferences. They also help us learn more about how you use and access our Website so that we can make improvements and update features.

Cookies can be “persistent” or “session” cookies. Persistent cookies remain on your device when you go offline, while session cookies are deleted as soon as you close your web browser.

For further information on cookies generally visit www.aboutcookies.org or www.allaboutcookies.org.

HOW DO WE USE COOKIES?

We use cookies to help us learn more about how you use and access our Website. These cookies allow us to count visits and traffic sources so that we can measure and improve the performance of our Website. They help us to know which pages are the most and least popular and see how visitors move around the Website.

For further information on our use of cookies, including a detailed list of your information which we and others may collect through cookies, please see below.

TYPES OF COOKIES

The cookies we place on your device fall into the following category:

  • Performance cookies—these cookies collect information about how you use our Website, e.g. which pages you go to most often. These cookies do not collect personally identifiable information about you. All information collected by these cookies is aggregated and anonymous, and is only used to improve how our Website works.

The cookies we use

The below provides more information about the cookies we use and why:

The cookies we use

_ga (2 years)

_gid (24 hours)

_gat (1 minute)

What they do:

Google Analytics – This is a web analytics service provided by Google Inc which uses persistent cookies to show us how visitors found and explored our site, and how we can enhance their experience. It provides us with information about the behaviour of our visitors (e.g. how long they stayed on the site, the average number of pages viewed) and also tells us how many visitors we have had.

HOW TO TURN OFF COOKIES

If you do not want to accept cookies, you can change your browser settings so that cookies are not accepted. You can learn more about how to block cookies by visiting http://www.allaboutcookies.org/. Please note that if you block cookies completely, many websites will not work properly and some functionality on these websites will not work at all.

It is possible to opt out of having your browsing activity recorded by Google Analytics by clicking on the following link. This will take you to Google’s website and generate a ‘no thanks’ cookie which will stop any further cookies being set by Google Analytics.

Google Analytics Opt-out – https://tools.google.com/dlpage/gaoptout/

HOW TO CONTACT US

Please contact our team at privacy@ff.co if you have any questions about this cookie notice or the information we hold about you.

CHANGES TO THIS COOKIE NOTICE

This version was last updated on 8 June 2023. We may change this privacy notice from time to time, when we do we will inform you by updating this section.